Effortlessly schedule and share shifts with RotaPlanner.app
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Special charity pricing starting at just £0.30 per volunteer or staff member
The best value scheduling software for charities and non-profits in the UK market—combining unbeatable pricing with powerful volunteer coordination features.
At just £0.30 per user for your first 1,000 volunteers or staff members (with tiered discounts down to £0.12 per user for larger teams), RotaPlanner offers charity pricing that is 75-90% cheaper than standard scheduling software.
While other solutions charge £2-£5 per user per month, we believe in supporting good causes with genuinely affordable pricing. With a minimum of just £20 per month for smaller teams, even the smallest charities can access professional-grade scheduling tools.
No other scheduling software on the market offers this combination of low pricing and full feature access for charities.
RotaPlanner is specifically designed for the unique challenges charities face. Our requestable shifts system lets volunteers browse and request shifts that fit their availability—essential when managing people who volunteer around full-time jobs and family commitments.
Combined with flexible availability rules (where volunteers can set recurring patterns like "every Tuesday evening" with options for one-off exceptions), you eliminate the endless back-and-forth coordination that wastes hours each week.
Unlike basic scheduling tools, RotaPlanner's volunteer-first features include automatic hours tracking, real-time notifications, skill-based scheduling, and mobile access—all included with no hidden costs.
No other scheduling software offers charities this combination of low cost (£0.20-£0.075/user), volunteer-specific features (requestable shifts + flexible availability), and full feature access.
See exactly how much you'll save with our charity pricing
Note: To qualify for charity pricing, simply add a link to our website from yours. Learn more below
Our transparent, tiered pricing for registered charities and non-profits
| Quantity | Unit Price | Flat Amount |
|---|---|---|
| For the first 1 to 1,000 | £0.30 | — |
| For the next 1,001 to 2,000 | £0.28 | — |
| For the next 2,001 to 3,000 | £0.26 | — |
| For the next 3,001 to 4,000 | £0.24 | — |
| For the next 4,001 to 5,000 | £0.22 | — |
| For the next 5,001 to 6,000 | £0.20 | — |
| For the next 6,001 to 7,000 | £0.18 | — |
| For the next 7,001 to 8,000 | £0.16 | — |
| For the next 8,001 to 9,000 | £0.14 | — |
| For the rest | £0.12 | — |
All prices in GBP. Also available in USD and EUR.
The £20 minimum charge applies. So if your calculated monthly charge is below £20, this will instead be charged at £20 per month.
Volunteers can request shifts based on their availability. Perfect for flexible volunteer workforces where people have varying schedules and commitments.
Staff and volunteers can set recurring availability patterns (e.g., "every Tuesday evening") with options for one-off exceptions. Essential for variable schedules common in charities.
Reduces admin time coordinating availability by up to 90%
RotaPlanner offers the lowest pricing specifically for charities and non-profits in the UK market at £0.20-£0.075 per user. We support good causes with the best pricing available.
All premium features included - no hidden costs
Unlike other scheduling tools, RotaPlanner allows volunteers to browse available shifts and request the ones that fit their schedule. Managers simply approve requests - no back-and-forth coordination needed. This is perfect for charities where volunteers have full-time jobs and can only help when their schedule permits.
Volunteers set their availability once (e.g., 'every Tuesday evening' or 'first Saturday of each month') with options for one-off changes when something comes up. The system automatically respects these constraints when auto-scheduling shifts, ensuring you never accidentally schedule someone when they're unavailable.
When shifts change, everyone is notified instantly via email and the web app. Perfect for last-minute volunteer cancellations or emergency shift coverage needs. No more phone calls or text message chains - everyone stays updated automatically.
Automatically track volunteer hours for reporting and recognition programs. Essential for charities that need to report volunteer contributions to funders or recognize top volunteers. Export reports monthly or annually with just one click.
Volunteers can view their schedules, request shifts, and set availability from any device. The mobile-friendly interface means your team can manage their volunteering on the go.
Add a link to rotaplanner.app from your charity's website.
This helps us reach more charities who need affordable scheduling tools. You can add it to your resources page, partners page, footer, or blog.
Once you've tried RotaPlanner and added a link to your website, contact our support team to activate charity pricing:
See how charities like yours are saving time and money
Managing 50 volunteers across 6 weekly shifts for sorting, packing, and distribution. Volunteer coordinators save 5+ hours per week with requestable shifts.
Monthly cost: Use the calculator above to estimate the cost for 50 users.
Scheduling 30 part-time volunteers with varying availability across 7 days per week. Flexible availability rules ensure proper coverage without conflicts.
Monthly cost: Use the calculator above to estimate the cost for 30 users.
Coordinating 80 volunteers for classes, events, and facility management. Hours tracking helps demonstrate impact to local council funders.
Monthly cost: Use the calculator above to estimate the cost for 80 users.
70 volunteers caring for animals across morning and evening shifts. Skill-based scheduling ensures experienced volunteers handle specialized tasks.
Monthly cost: Use the calculator above to estimate the cost for 70 users.
Managing 40 volunteers for Sunday services, youth groups, and community outreach. Simple scheduling keeps everyone informed and engaged.
Monthly cost: Use the calculator above to estimate the cost for 40 users.
Scheduling 120 volunteers for overnight shifts, meal preparation, and day services. Real-time updates crucial for emergency coverage needs.
Monthly cost: Use the calculator above to estimate the cost for 120 users.
Join charities across the UK saving time and money with RotaPlanner
Start Free 14-Day Trial Request Charity PricingHow it works: Start your free trial → Try it out → Contact us to activate charity pricing
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