Powerful AI builds your fair rota

Share it with your staff with a link

Staff can request leave & set their own availability

Get Started Free

Completely free·No credit card

⭐️⭐️⭐️⭐️⭐️

Rated 4.7, from 21+ reviews

The easiest to use rota planner with the most features for a very reasonable price. They even added a feature we requested within 24 hours.

Tim Edmonds

Really useful for me as a business owner. They're always updating features and implementing feedback.

James Sharpe

Organising staff is incredibly accessible. Assigning different roles and skills has made planning future shifts much easier.

Dave

Powerful AI builds your fair rota.

This isn't slop. We combine algorithms, AI, and validators based on your requirements to build precise, fair rotas.

Set the rules once Add your staff, shifts, skills, contracted hours, and rest rules. The engine uses the requirements you actually care about.
Click Auto Populate Algorithms, AI, and validators fill empty shifts, availability, leave, skills, locations, and even hours.
A fair rota appears Tweak anything you want. Unassignable shifts stay open instead of being dumped on the wrong person.

Auto Populate assigning a fair rota from skills, availability, and leave

Share it with your staff with a link.

No PDFs to chase. No group chats to update. One link, always the latest rota.

Review the week Check the filled rota. Change anything before it goes out.
Publish & share One click publishes the rota and can email the people who are on it.
Send the link Anyone with the link sees a read-only, live view. When you update the rota, they see the update.

Publish shifts and share the rota with a link

Staff can request leave & set their own availability.

They handle their diaries. The AI builds around that, so you are not chasing people or rebuilding the rota by hand.

Staff open their own calendar Each person gets a calendar, availability, and leave, not a spreadsheet you maintain for them.
They set availability and request leave Requests show up on your rota. You approve. The dates are blocked before the next auto-populate.
Auto Populate respects it Leave and availability are inputs to the engine, not afterthoughts you have to remember.

Staff calendar with availability and leave allowance

Hands-off rotas. Completely free.

No credit card. No catch.

COMPLETELY FREE

Powerful AI builds a fair rota. Share it with a link. Staff request leave and set their own availability.

AI, algorithms, and validators
Share the rota with a link
Staff leave requests
Staff-set availability
Unlimited shifts and locations
No watermarks or upgrade nags

Get Started Free

No credit card required

Why we built RotaPlanner

We built RotaPlanner because existing rota tools were clunky, expensive, or both. We wanted something simple, effective, and completely free for every team that needs it.

We received a lot of requests from our Absentia customers that were looking for better solutions to tracking team rotas. They said the existing solutions didn't quite hit the mark.

So we decided to build our vision of what a great rota planner should look like, easily managing and sharing your rotas online, without the price tag.

Designed to be simple but effective, our rota software is fully hosted so there is nothing for you to manage.

It's still a new tool so feel free to give us feedback so we can work to improve it!

We're in it for the long term and we wont stop until we've build the best possible rota planner software.

Kieran - Founder

Let AI build your rota. Free.

Share a link. Staff handle leave and availability. No credit card.

Get Started Free

Powerful AI builds your fair rota.

Share it with a link. Staff request leave and set their own availability.

Get started

Already using RotaPlanner? Sign in.

Completely free

View paid plans. Get started today.

Thanks for your feedback!