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Rota planner

Publish rotas

Publish rotas to your employees online with one click.

Keep your team in the know with automatic notifications when a new rota is published.

Track hours

Track your employees hours with the built in time tracking.

Run reports to see how many hours your employees have worked in any time period.

On your phone

Access your rotas on the go. We don't have an app yet but RotaPlanner works on any device.

No need to print out rotas, employees can view their shifts on their phone or laptop.

How it works

Add some shifts that you would like to fill. There are some basic details such as start and end times and options for when the shift recurs. If you add a shift with no recurring days selected then the shift will show up as a one off on the start date.

add shift

You can select the people you would like to assign to the shift right there and then also.

Assign employee to shift

Your shifts will now appear for the selected days, you can edit and make adjustments to the shift if required. You may add as many shifts on the same day as required.

Publish shifts

When you're ready to share the rota schedule hit the publish button on the top right. You will get a confirmation screen of shifts that will be published.

Sharing options

There are a few ways to share the rota with your team:

We recommend giving staff access to the system so they can view the latest shifts at any time. By setting up their email they can also get notifications of new shifts and schedule changes.

Why use a Rota planner?

Our rota planner is newly rebuilt, reliable, and user-friendly scheduling software shaping the next generation of workforce management.

Tracking your rotas manually via a spreadsheet or similar can get very messy quickly. The risk of human error is high and it's a pain to share rota updates.

Using RotaPlanner to manage your rotas allows for automatic validation checks to be performed and provides an easy to share planned shifts and export data.


Accessibility and Flexibility

You and your team can access the schedule from any device with an internet connection, whether it's a computer, tablet, or smartphone.

You can check your schedule on the go, no more being tied to the office computer!

Plus, managers can quickly respond to changes and employee requests in real-time, making the whole process smoother and more adaptable.

Productivity beast

Unleash Your Productivity Beast

A rota planner is your secret weapon to easily create, adjust and publish shifts with our slick app. Employees can access their schedules from anywhere, anytime, through email and web app.

Real-time updates keep everyone informed, promoting teamwork and making shift-swaps easier.

The software's analytics help optimize scheduling, ensuring the right number of skilled employees for each shift, avoiding overstaffing or understaffing.

Stay ahead

Real-time Updates and Collaboration

Real-time updates and collaboration are a game-changer when using our cloud-based Rota planner.

Whenever the change is, it's instantly updated across the system. No more waiting for the next update or relying on outdated spreadsheets.

Everyone is working with the most current information and managers can swiftly handle unexpected changes, such as shift swaps or sick leave, without any delays.


Analytics and Insights

Track employee attendance, shift patterns, and historical data, managers can identify trends, optimize staffing levels, and make informed decisions to improve scheduling efficiency.

Our software may offer reports and visualizations that help assess labor costs, compliance with labor laws, and productivity, empowering businesses to make data-driven decisions and better allocate resources.

2,000+ people use our software to manage their rotas

Nurses, hotels, construction, retailers, security personnel, logistics - over 500 businesses manage their shifts with us.
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Our origin story...

Why we built RotaPlanner

We received a lot of requests from our Absentia customers that were looking for better solutions to tracking team rotas. They said the existing solutions didn't quite hit the mark.

So we decided to build our vision of what a great rota planner should look like. With the goal of easily managing and also sharing your rotas online.

Designed to be simple but effective, our rota software is fully hosted so there is nothing for you to manage.

It's still a new tool so feel free to give us feedback so we can work to improve it!

We're in it for the long term and we wont stop until we've build the best possible rota planner software.

Kieran Portrait Kieran - Founder
Rota planner at a trade show

Product updates

17 Jul 2024 Add pay multiplier option for certain days
11 Jul 2024 Add multi-delete shifts to dropdown in toolbar
03 Jul 2024 Number of usability improvements including standardising how shitfs and leave are deleted
02 Jul 2024 Filter hours worked table also when location filter is applied
01 Jul 2024 Auto update changelog
01 Jul 2024 Add leave schedule feature to exclude certain days from multi-day leave bookings
4 January 2024 Personal calendars added.
25 October 2023 Open shifts added, staff can now reqest to be assigned to open shifts.
22 October 2023 Filter main rota editor by locations.
13 October 2023 Store personal details of your staff within the system. Copy and paste shifts now available.
29 August 2023 Added sections to help organise your shift by roles or areas at your location.
26 August 2023 Added support for overnight shifts. Previously shifts could only span a single day.
24 August 2023 Email notifications released for staff when a rota is published.
21 August 2023

PDF export with full colour coding added!

19 August 2023

Daily and monthly views added on top of existing weekly view.

25 July 2023 Functionality added for tracking hours worked per person, in any selected time span.
14 July 2023 Lot's of usability improvements made. App was also updated to optimise for mobile use.
22 June 2023 New website built to showcase the tool.
6 June 2023 Implemented publishing rotas with a sharable link. Send the link to your employees for them to view published rotas any time.
18 May 2023 Complete re-write of the application released. More modern and will serve as the foundation for adding more features.
24 July 2021 Implemented varying weekly rotas
23 May 2021 New brand 👌 Hope you like the yellow!
1 May 2021 New website! Moved the website to it's own dedicated website here at
24 March 2021 No more save buttons! Once you assign an employee to a shift it's automatically saved.

Simple, modern way to do shift management

Improve your team's visibility of their shifts by enabling employees to view their shifts online.

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