We received a lot of requests on our popular excel leave tracker from those looking for better solutions to tracking team rotas. Many said the existing solutions didn't quite suit their needs.
So we decided to give back to the community by offering a free rota planner to easily manage your work rotas online.
Designed to be simple but effective, the rota software is fully hosted so there is nothing for you to manage. It's also completely free!
This is still a very new tool so feel free to give us feedback so we can work to improve it!
Here's a few things the rota planner can do:
- Notify employees of a new available rota
- Notify employees of a updates to their rota
How it works
Add some shifts that you would like to fill. There are some basic details such as start and end times and options for when the shift recurs. If you add a shift with no recurring days selected then the shift will show up as a one off on the start date.
Once you have created your shifts you can add some employees to fill those shifts.
You can add an employee by clicking 'Add Employee' at the top right of the screen.
Your shifts will now appear for the selected days, you can select an employee to fill the shift in the drop down. You may add multiple shifts on the same day if required.
Your first location is automatically created, you can add more locations if required. Shifts are location specific so you can then add different shifts to your new location.
You can add a location by clicking the link at the bottom left of the page.
Why use a Rota planner?
Tracking your rotas manually via a spreadsheet or similar can get very messy quickly. You have to keep adding columns as time goes on, with added risk of human error along the way.
Using a system to manage it for you allows for more dynamic functionality such as alerts and validation checks to be performed.
Why make another Rota System?
We wondered the same when many of our customers started asking for a system. Why aren't they using any of the other rota systems available?
Then we tried out some of the online rota planners currently out there - we weren't impressed. They were clunky and cumbersome to get started with.
So we set out to create something we thought would serve the needs better, it had to be easy to set up and get started tracking shifts.
It was a nice break to work on something new, fresh and release it for free! Let us know if you have any improvements we could make!
Is it really free?
We built this for fun because lots of our customers were asking for it, and it will remain free. We may add premium features in the future if there is demand for it.
We also share servers between our products helping us save money on hosting costs.
How did we do?
We would love to hear how well our rota planner worked for you and how we could improve.